FEBRUARY 2022 • LONGISLANDPRESS.COM 29
BUSINESS SECTION
CUSTOM COMPUTER SPECIALISTS
APPLE NOTES TIPS
With the dawn of the new year,
it’s the perfect time to get your
to-do list in order. But these
days, most people’s lists are
complicated agendas full of work
and personal items, multiple
schedules, and seemingly
endless tasks. To keep things
straight, one thing that can help
is a savvy note-taking app, like
Apple Notes.
Apple’s Notes is one of the easiestto
use, most user-friendly apps
for both laypeople and executives.
It is available on iPhone, iPad, and
Mac, meaning it can be synced
across your devices for easy
access all the time.
Here are a few tips for making
Notes work even better for you.
Having a hard time juggling
your to-dos? Use these tips to
make Notes work for you.
1. Don’t just use Notes to save
lists and text.
While most of what you record
with Notes may be lists and
notes, you can also add pictures,
documents, links, websites, and
more. Effectively, this can make
Notes into a collage of sorts. It’s
excellent for brainstorming
and compiling research. Create
vision boards for upcoming
projects or folders and subfolders
to sort your ideas.
2. Collaborate with friends and
co-workers by using shared
Notes.
Whether it’s a shopping list you
both want to be in on or a list of
work tasks, shared Notes can
help you stay in sync with your
friends, family, and coworkers.
What’s more, you can easily
check the date and time on
various edits to see when they
were made.
3. Use dictation to make quick
and easy notes.
Any time you think of something
to jot down, tell Siri. A quick “hey
Siri” will prompt her to ask you
what it is you want to do. Tell
her you’d like to “Make a note”
or “Make a list.” Siri will ask you
what you want it to say. Dictate
your message, and you’re good
to go.
4. Sync Notes with all your
devices.
When you get that great idea in
the car, add a dictated note to the
Notes app. Later, at work, you’ll
remember it when you see it
appear on your desktop version.
At work, jot down your grocery
list on your computer version
of Notes. No need to print it
out or text it to yourself before
heading to the store. Once you
get inside, you’ll have the same
list of items on your phone and
at your fingertips.
5. Try out the gallery view.
Organize your notes in a new
way. While some people like list
view for keeping track of files
and lists, gallery view helps you
visualize what’s in each note or
folder. This view will take an
image from the top of your note
and use it as the icon for the
gallery.
6. Color code your Notes for a
simple categorization strategy.
Take advantage of the colorcoding
option on Notes. You
can add a color tag to each note
you create for a simple “filing
system.”
Let’s say you keep three different
types of notes in your Notes
app: those related to work like
brainstormed ideas and tasks
to delegate, those related to
personal affairs like grocery lists
and to-dos, and those related to
your kids’ schedules.
Simply assign a color to each
of these categories, and in an
instant — whenever you need
to — you can pull up all the
notes associated with the color/
category you need to access.
7. Add tags for more detailed
categorization.
Tags are commonly used on
websites and with Internet
search engines to keep like
pages, blog posts, pictures, etc.
together. If you want to use tags,
simply type a “#” or hash and
then add your tag. For example,
if you want to make individual
ongoing shopping lists for three
or four different stores, tag each
separate list with its own tag, and
you’ll be able to easily find each
one when you need it.
Tags should be short and simple
words or phrases that describe
a category. Multiple tags can be
used on one note if you like. Keep
them at the bottom of each note
for a uniform appearance.
Make this year the year you get
organized.
We hope these tips can help make
your New Year’s more organized!
Download Notes today from the
app store, and be sure to sync it
across all your devices.
Kyriakos Kaimis is vice president
and general manager of Custom
Computer Specialists.
Custom Computer Specialists is
proud to sponsor Tech Insights.
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facilities and businesses with
advanced technology solutions
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visit customonline.com or email:
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